Researchers, institutions and funders interested in hosting a PAGES Topical Science Meeting are invited to contact the PAGES Executive Director This email address is being protected from spambots. You need JavaScript enabled to view it. to discuss their ideas on topic and format.

Bidding process

After fruitful discussions of initial ideas with the PAGES Executive Director, you will be encouraged to submit a formal bid to PAGES. Your bid should addresses the following points:


  • Rationale for the proposed topic
  • Relevance of the topic for PAGES Working Groups
  • Local expertise on the topic


  • Meeting venue details (city, location, size, details of auditorium, poster hall, meeting rooms for parallel sessions, AV facilities etc.)
  • Travel access (proximity to airport, trains etc.)
  • Accommodation options: Capacities, categories, prices (incl. economic options), distance to venue and details of transport to the venue
  • Social event(s)
  • Meeting catering options, restaurants near the venue
  • Opportunities for field trips and ‘places of interest’
  • Possible dates when the Topical Science Meeting could be held


  • Scientists and organizations who will serve as hosts
  • Local Organizing Committee
  • Coordinator’s contact details (name, affiliation, email, phone)


  • Budget estimate and available (or anticipated) funding
  • Maximum number of participants, maximum number of parallel workshops

Organizational support

  • Briefly discuss services that might be available for producing programs, for printing posters

Other Information

  • Any other information relevant to your application

Spread the Word

Flyer Cover

Do you know anyone who would be interested? Send them this flyer and help us spread the word!

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