Bidding
Researchers, institutions and funders interested in hosting a PAGES Topical Science Meeting are invited to contact the PAGES Executive Director Marie-France Loutre to discuss their ideas on topic and format.
Bidding process
After fruitful discussions of initial ideas with the PAGES Executive Director, you will be encouraged to submit a formal bid to PAGES. Your bid should addresses the following points:
Topic
- Rationale for the proposed topic
- Relevance of the topic for PAGES Working Groups
- Local expertise on the topic
Venue
- Meeting venue details (city, location, size, details of auditorium, poster hall, meeting rooms for parallel sessions, AV facilities etc.)
- Travel access (proximity to airport, trains etc.)
- Accommodation options: Capacities, categories, prices (incl. economic options), distance to venue and details of transport to the venue
- Social event(s)
- Meeting catering options, restaurants near the venue
- Opportunities for field trips and ‘places of interest’
- Possible dates when the Topical Science Meeting could be held
People
- Scientists and organizations who will serve as hosts
- Local Organizing Committee
- Coordinator’s contact details (name, affiliation, email, phone)
Finances
- Budget estimate and available (or anticipated) funding
- Maximum number of participants, maximum number of parallel workshops
Organizational support
- Briefly discuss services that might be available for producing programs, for printing posters
Other Information
- Any other information relevant to your application